Infographic showing Google file share access levels and guiding principles as described in the page article.

Increasing levels of sharing access for files in Google Drive (source)

Always remember these three guiding principles when choosing your share settings:

  1. Share with the fewest people and lowest level of access and permission as the work allows.
  2. Be aware of searchable settings that may unintentionally share the file with others.
  3. If no longer needed, reduce sharing permissions or delete files.

Combining these principles with an understanding of Stanford’s risk classifications will help you make the best sharing choices.

See also “how to” details in https://securegoogle.stanford.edu/